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Foundations Assistant

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Job ID: 39985
Location: Ketchikan, AK
Work Type: Full Time
Shift: Day
Shift Length: 8 Hours
FTE: 0.80
Benefit Eligibility: Full-time benefits

Job Description

Description

PeaceHealth is seeking a Foundations Assistant for a Full Time, 0.80 FTE, Day position.  Hourly compensation starts at $21.30, more depending on experience.

Must be fully vaccinated for COVID-19 including 2 doses of a 2-dose series or 1 dose of a 1-dose series plus 14 days beyond the final dose prior to start date.

JOB SUMMARY

Provides ongoing administrative, planning and executive support of a highly complex and confidential nature for foundation leaders. Assists in meeting specialized goals, and contributes to the achievement of the organization’s vision, mission and strategic objectives by providing special project and executive support. Supports leaders by managing calendars, correspondence, meeting and agenda preparation, interfaces with foundation board members, while providing business solutions and associated services to philanthropic projects. Works with high-net-worth individuals, foundations, and corporations. Networks extensively with many of the organization’s leadership and health system stakeholders and represents their leader and the health system in a positive and professional manner.

ESSENTIAL FUNCTIONS

  1. Independently, or in consultation with their supervisor, develops plans needed to carry out assigned projects and activities; establishes methods and schedules to implement and maintain activities for the leader. Exercises extensive independent judgment to reflect and match leader’s leadership style.
  2. Facilitates and performs administrative functions in support of meetings of executive groups (board, committees, campaigns) as assigned. Support activities include timely collection and preparation of draft agendas; prioritizing items in consultation with executive to finalize agenda; dissemination of meeting materials; coordination of meeting records, evaluations and follow-up reports.
  3. Oversees the coordination of the office of the leader they support. Assures a logical flow for scheduling of activities, including preparation and planning time. Works independently to schedule meetings, travel and outside commitments. Assures that the leader has the materials needed for meeting obligations in advance of appointments through maintenance of confidential department files.
  4. Composes and coordinates writing, editing and communications tasks. This includes initiating and drafting correspondence; recording minutes of meetings and conference calls; compiling information and preparing summary reports; overseeing and prioritizing incoming or outgoing mail and messages and preparing information for presentation or publication. Exercises independent judgment and decision-making in handling incoming and outbound information and material.
  5. Supports the leader through positive communications and relations with internal and external customers in an environment that is open and inviting. Maintains relationships with, and responds to, contacts from internal and external customers (such as internal leadership, board members, board committee members, consultants) and others related to the foundation with the purpose of exchanging information, scheduling meetings and communicating confidential and non-confidential matters.
  6. Interfaces with donors, granting agencies, and corporations.
  7. Oversees the coordination of foundation activities which includes, but not limited to, board retreats, educational forums, and board education.
  8. Performs other duties as assigned.

QUALIFICATIONS

EDUCATION:

  • Associate degree preferably in English, liberal arts or related fields or equivalent combination of education and experience.

EXPERIENCE/TRAINING:

  • Minimum of three years of experience as an administrative assistant.
  • Progressively responsible experience in planning, leading, and executing projects in a fast-paced customer service environment preferred.

OTHER SKILLS:

  • Excellent verbal and communication skills.
  • Independent, accurate, reliable, and can work successfully in a deadline-oriented environment.
  • Experience using software packages such as Microsoft Office Suite, SharePoint, Sale Force, Teams, and Visio.
  • Must possess critical thinking and analytical skills.
  • Entrepreneurial team player who has a commitment to, and passion for, the mission of PeaceHealth.
  • Possesses the qualities of integrity, industry, and curiosity.
  • Able to produce high quality productivity on a timely basis.
  • Ability to work with limited supervision and maintain a team focus.

At PeaceHealth, we carry on the healing mission of Jesus Christ by promoting personal and community health, relieving pain and suffering, and treating each person in a loving and caring way. The fulfillment of this Mission is our shared purpose. It drives all that we are and all that we do. Employees of PeaceHealth embrace the spirit of these words and share our commitment to Exceptional Medicine and Compassionate Care and are willing to learn and grow as a member of the PeaceHealth family.

DISCLAIMER:

The above information on this description has been designed to indicate the general nature and level of work performed within this job class. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.

For full consideration of your skills and abilities, please attach a current resume with your application.  EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.  

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