Administrative Assistant-Rehab

Job Description

Description

PeaceHealth Southwest Medical Center is seeking an Administrative Assistant-Rehab for a Full Time, 1.00 FTE, Day position. 

Hourly compensation is $22.15- $32.22;  hiring rate dependent on qualifications and professional experience.

Must be fully vaccinated for COVID-19 including 2 doses of a 2-dose series or 1 dose of a 1-dose series plus 14 days beyond the final dose prior to start date.

Vancouver, Washington – look any direction and the scenery is astounding! Snow-capped mountains, nationally protected evergreen forests, the waterfall-laced Columbia River gorge, and rugged Pacific-coast beaches – all within a short 90-minute drive. The northwest is a dream come true for outdoor enthusiasts. And against that magnificent backdrop, Vancouver and neighboring Portland, Oregon offer all the best amenities of city living. What makes our area so special? A thriving arts scene, varied professional sports teams, unique neighborhoods, and a wealth of diverse culinary destinations.

JOB SUMMARY

Responsible for providing administrative support for one or more manager/director. Responsible for facilitating the efficient and smooth operation of the department in accordance with approved regulatory, quality and department standards. Utilizes communication, software and research skills to support the organization and leaders.

What you will do:

• Provides daily administrative support to the leaders of the department. Duties may include: fielding telephone calls; calendaring; receiving and directing visitors; word processing; filing; faxing; program and project support.
• Facilitates workflow for accurate and successful completion of assignments/projects by using Microsoft Applications (Word, Excel, PowerPoint, Outlook, SharePoint, Teams),
• Reviews and replies to all communications to ensure accuracy, efficiency and professionalism, as guided by the leaders.
• Coordinates appointment calendars, coordinates meetings, reviews mail and responds as appropriate.
• Coordinates various departmental events/activities, which may include dinners, retreats and meetings, purchasing and requisitioning.

What you bring:

• High School Diploma or equivalent preferred
• Formal business, secretarial or office administration training preferred
• Minimum of two years of progressively responsible secretarial experience in a professional office.
• Extensive software skills are required.
• Notary Public licensure preferred

OTHER SKILLS:

• Strong computer skills in Microsoft (including Word, Excel, PowerPoint, and Outlook, SharePoint, Teams)
• Visio preferred
• Excellent verbal and written communication skills
• Strong organizational and analytical skills
• Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment
• Ability to work with basic office equipment

SOUTHWEST PHYSICAL/COGNITIVE REQUIREMENTS:

• Work requires fairly light physical exertion from 34 to 65% of the time.
• Ability to lift objects weighing 30 lbs. or less.
• Work is performed under normal working conditions with adequate lighting and ventilation.
• Job duties frequently require intense concentration and attention to detail (34-65% of work time).

See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.

PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.

For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.