Executive Assistant

Job Description

Description

PeaceHealth is seeking an Executive Assistant supporting executive leadership in Human Resources for a Full Time, 1.00 FTE, Day position in Vancouver WA…

This is a Hybrid position with on-site days Tuesday – Thursday at our Shared Services office in Vancouver, WA.

JOB SUMMARY

Performs administrative duties for executive management. Responsibilities may include screening calls, making travel and meeting arrangements, preparing reports and financial data, training and supervising other support staff, and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

ESSENTIAL FUNCTIONS

1. Provides daily support for executive staff.
2. Facilitates workflow for accurate and successful completion of assignments/projects by computer applications that include word processing, spreadsheet, database, and presentations.
3. Composes, produces, and facilitates timely distribution of various correspondences with a high degree of accuracy, efficiency and professionalism.
4. Manages appointment calendars, coordinates meetings, reviews mail, as directed monitors budget and responds as appropriate
5. Coordinates various events/activities, which may include dinners, retreats and meetings.
6. Participates in the design, development, implementation and maintenance of executive office systems and services as appropriate
7. As a member of the executive support team, participates in team meetings, and shares responsibilities as appropriate and necessary.
8. Performs other duties as assigned.

QUALIFICATIONS

EDUCATION

• Business School Preferred

REQUIRED EXPERIENCE

• Minimum of 5 years of progressively responsible administrative support experience in a professional office.

PREFERRED CREDENTIAL

• Notary Public License

REQUIRED SKILLS

• Proficient in Windows based PC applications (including Word, Excel, PowerPoint, Microsoft Schedule+ Outlook)
• Excellent verbal and written communication skills
• Strong organizational and analytical skills
• Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment.
• Ability to work with basic office equipment.

The general salary range for this job opening at PeaceHealth is $27.47 – $41.21. The actual hiring rate is dependent upon several factors, including but not limited to, the job/position responsibilities, location, education, training, work experience, seniority, work performance, etc.

PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.

See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.

For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.

WORKING CONDITIONS

LIFTING

• Consistently operates computer and other office equipment.
• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Sedentary work.

ENVIRONMENTAL CONDITIONS

• Predominantly operates in an office environment.

MENTAL/VISUAL

• Ability to communicate and exchange accurate information.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

PeaceHealth requires a completed Primary Vaccine Series (e.g., 2 dose monovalent Pfizer, Moderna or Novavax series or 1 dose J&J vaccine series) or be Up to Date (receiving the most recent Pfizer/Moderna bivalent vaccine/booster) for COVID-19 vaccination prior to their start date. PeaceHealth has a medical and religious exemption request process for those that are unable to receive the COVID-19 primary vaccine series due to medical/religious reasons. For caregivers that will be working in Oregon there is a personal vaccine exemption form that may be requested.