Administrative Assistant - Cardiovascular Administration

Job Description

Description

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Springfield is located at the southern end of the Willamette Valley, also known as Oregon wine country. Two rivers run through the community, the Willamette River, and McKenzie River. Bike, walk or run the Middle Fork Path along the Willamette River, or spend the day fishing on the McKenzie River. Springfield has a flourishing downtown and fast becoming a must visit for its culinary experience! Immersed in art, take the outdoor mural tour, or stay inside at the Emerald Art Center. We have one of the most desirable locations in the Pacific Northwest to live, work, and play.

PeaceHealth Sacred Heart Medical Center at Riverbend is a state-of-the-art regional medical center. On the leading edge of evidence-based hospital design, and creating a patient-centered, healing environment with a strong focus on quality clinical outcomes and patient safety.

PeaceHealth is seeking a Program Assistant Structural Heart Program - Cardiovascular Administration for a Full Time, 1.00 FTE, Day position. This role is responsible for maintaining and coordinating regulatory data collection and entry to ensure regulatory compliance as applicable. You will also assist with patient recruitment and program development and administrative support.

DETAILS OF THE POSITION:

• Provides daily administrative support to the leaders of the department. Duties may include: fielding telephone calls; calendaring; receiving and directing visitors; word processing; filing; faxing; program and project support.
• Facilitates work flow for accurate and successful completion of assignments/projects by using Microsoft Applications (Word, Excel, PowerPoint, Outlook, SharePoint, Teams).
• Reviews and replies to all communications to ensure accuracy, efficiency and professionalism, as guided by the leaders.
• Coordinates appointment calendars, coordinates meetings, reviews mail and responds as appropriate.
• Coordinates various departmental events/activities, which may include dinners, retreats and meetings, purchasing and requisitioning.
• As a member of the department support team, participates in team meetings, takes minutes and shares responsibilities as appropriate.
• May be required to perform front desk duties, as assigned by leader.
• Performs other duties as assigned.

WHAT YOU BRING:

Education

• High School Diploma Preferred or equivalent and formal business, secretarial or office administrative training

Experience

• Minimum of 2 years Required: of progressively responsible secretarial experience in a professional office and
• Required: Extensive software skills

Credentials

• Preferred: Notary Public License

Skills

• Strong computer skills in Microsoft (including Word, Excel, PowerPoint, Outlook, SharePoint and Teams) (Required)
• Visio (Preferred)
• Excellent verbal and written communication skills (Required)
• Strong organizational and analytical skills (Required)
• Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment (Required)
• Ability to work with basic office equipment (Required)

Department / Location Specific Notes

Mission Services:

• Coordinates travel arrangements to include expense report management.
• Provides administrative, program and project support for Spiritual Care, Mission Integration, Ethics, Diversity, Equity and Inclusion and PazSalud (PeaceHealth International Mission).
• Supports the data and information management needs within the department.

Oregon West Network – O/P Behavioral Health Care Management:

• Assist staff by accessing CareConnect to review and work on cases as directed.

Oregon West Network – Sacred Heart Medical Center - RiverBend and UD-Acute Therapy/UD Outpatient Therapy

• Timekeeping/PI process management
• Policies/procedures writer
• Quality data tracking and reports, including patient satisfaction
• Oversight of Medicare compliance
• Liaison with PFS
• Oversight of transcription services
• Staffing/Scheduling/Onboarding

Working Conditions

Lifting

• Consistently operates computer and other office equipment.

• Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

• Sedentary work.

Environmental Conditions

• Predominantly operates in an office environment.

Mental/Visual

• Ability to communicate and exchange accurate information.

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.

See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.

For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.