HIM Operations Specialist

Job Description

Description

PeaceHealth is seeking a HIM Operations Specialist for a Part Time, Day position.  Hourly compensation starts at $16.00, more depending on experience.

JOB SUMMARY

Analyzes health records for completeness, communicates record deficiencies to providers, follows hospital protocol and regulatory requirements; document imaging – prep, scan and quality control – in hybrid health record systems (electronic and hardcopy), and provides general clerical support to the department; processing birth certificates; storage, retrieval and delivery of health records. Validates SER (Schedulable EPIC Resource) provider records insuring the correct set up for distribution of patient records.

ESSENTIAL FUNCTIONS

• Analyzes health record for completeness by providers and accuracy of information.
• Communicates medical record deficiencies to providers. Utilizes escalation of consequences to non-compliant providers, up to referring to Medical Staff for suspension of admitting/clinical privileges.
• Notifies providers/departments of insufficient completion of health records according to established guidelines.
• Acts as a resource to providers on the use of the electronic medical record. Maintain archival records onsite including pulling and refiling records as needed.
• Gathers, compiles and enters required information in Oregon, Washington and Alaska states Vital records system to record births.
• Completes other vital records workflows including submission of Social Security requests, provides proof of birth, and submissions of paternity affidavits/invoices.
• Performs advanced sorting, prepping, scanning, and quality control tasks in support of Document Management.
• Communicates with clinics and hospital locations to educate on appropriate process and clarifying questions
• Participates in unknown and non-DRS calls to assist in correct indexing of documents into CareConnect. Serves as operational support for electronic health record implementation of point of care scanning,
• Utilizes multiple on-line and CareConnect resources to complete validation of new and existing providers and facilities in CareConnect SER file.
• Makes phone calls to validate provider demographics for SER file entries. Sends validated entries to the Security Team for update. Assists visitors needing records help.
• Performs other duties as assigned.

QUALIFICATIONS

EDUCATION:

• High school diploma or equivalent preferred.
• Coursework emphasis in Medical Terminology, Health Information Management, Project Management, Office Administration, Microsoft Office (Excel, Word, PowerPoint, Outlook) preferred.

EXPERIENCE/TRAINING:

• Minimum of one year of health record processing experience
• Basic knowledge of general office procedures and equipment.
• Basic knowledge of anatomy and/or human physiology.

OTHER SKILLS:

• Ability to use a complex EMR system
• Ability to work independently with minimal supervision.
• Ability to round and pick up documents from hospital units and clinics
• Proficient computer and keyboard including MS Office applications
• Proficiency in numeric filing, speed and accuracy necessary.
• Good judgment and decision-making skills.
• Strong organizational skills
• Multi-task/detail oriented
• Ability to handle interruptions due to phone calls, emails and questions
• Use of Skype technology to communicate with peers in different locations
• Good verbal and written communication skills
• Able to maintain a high degree of confidentiality

PHYSICAL/COGNITIVE REQUIREMENTS:

• Work requires normal amounts of physical effort at least 33% of the time with near constant sitting in between.
• Ability to lift objects weighing 15 lbs. or less.
• Work is performed under normal working conditions with adequate lighting and ventilation.
• Job duties frequently require intense concentration and attention to detail up to 75% of work time.

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For full consideration of your skills and abilities, please attach a current resume with your application.  EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.