Grant Compliance Analyst -- Remote

Job Description

Description

Must be fully vaccinated for COVID-19 including 2 doses of a 2-dose series or 1 dose of a 1-dose series plus 14 days beyond the final dose prior to start date.​

PeaceHealth is seeking a Grant Compliance Analyst for a Full Time, Day position.

This position will be performed fully remote.  If telecommuting, PeaceHealth will provide the caregiver with necessary computer equipment.  It is the responsibility of the caregiver to provide Internet access.

Remote: Must reside in Oregon, Washington, or Alaska.

JOB SUMMARY

Responsible for network and local grant compliance and analytics. Primary responsibilities include understanding the reporting, compliance, accounting and analytic needs, systems and tools used for grant operational purposes within PeaceHealth. Provides analysis, post award services, and local oversight to ensure compliance with OMB Uniform Guidance and other grant and funder specific requirements. Serves as a key team member on grants for staff of grant funded programs for fiscal and programmatic compliance matters. Maintains knowledge of healthcare grant tracking, implementation and oversight processes and information documented in PeaceHealth’s tools and systems as well as comprehensive knowledge of the requirements for data, accounting and tracking protocols in all state, federal, local and charitable grants. Position reports to the Manager of Reporting and Compliance.

ESSENTIAL FUNCTIONS

1. Works with key grant team members within our hospitals to provide grant compliance support including managing timelines for grant deliverables, local accountability, operational support, subcontractor management (post contract execution), reporting compliance and audit assistance.
2. Partners with the Grants Team and the PeaceHealth System to coordinate grants and project management and all elements of support for grants and successful grant launch.
3. Assists Manager of Reporting and Compliance with audit documentation including external monitoring visits, reviews, audits, cross-site evaluations and other participation as appropriate. Conducts routine compliance reviews of grant programs.
4. Identifies and recommends internal grant compliance, analysis and operational improvement opportunities and contributes in making these improvements utilizing sound quality improvement techniques, methods and tools.
5. Leads network and local based grant data reporting and evaluation efforts including data storage, report generation, monitoring data quality, electronic medical record (EMR) reporting, data analytics tools and more.
6. Queries and combines data from a variety of sources specific to grant activities. Works closely with key stake holders to understand potential data issues and recommends solutions to meet organizational goals and drive grant results and deliverables.
7. Works with caregivers to understand data storage, retrieval systems, to extract and combine data appropriately to address both standard and ad hoc reporting needs. Develops tables, charts and graphs as necessary for enhancing interpretation and information display.
8. Partners to develop systems to monitor data quality, integrity, diagnose programs and implements solutions. Builds and maintains storage of non-warehouse data. Uses appropriate software programs and tools, including statistical packages and programming languages to query, process, analyze data and automate reports. Understands the clinical concepts and process flow that generate the data being analyzed and recommends appropriate measurement methods and study questions.
9. Monitors subrecipient compliance with federal, state and local regulations and the requirements of their subrecipient agreements through audits and other mechanisms applicable to subrecipient monitoring. Recommend actions necessary to resolve issues/concerns.
10. Assists PeaceHealth local grant teams and external grant subcontractors in problem solving and resolutions on daily grant operations, data reporting, accounting concerns and subcontractor management.
11. Provides guidance in interpreting and executing applicable regulations and subrecipients award terms and conditions. Serve as a daily resource for effective subrecipient award management.
12. Partners with key stakeholders to identify/clarify subrecipient and grant partner needs including funding definitions, grant rules and information and project specifications. Provides data interpretation, creates/maintains clear and steady communication, and provides recommendations to local, network and system grant teams to facilitate decision making.
13. Demonstrates an understanding of the issues in the use and proper handling of sensitive information including the requirements for release both to internal and external sources.
14. Effectively presents findings of analysis both in written and verbal form to clinical and administrative groups in a clear and coherent manner transferring understanding in a way that is accurate and actionable.
15. Provides post-award grant specific accounting support including invoicing, reclassification of time, subcontractor invoicing, supply chain purchases, reconciliation, and other duties as assigned and required for grant operations.
16. Monitors budgets and related fiscal reports to ensure grant compliance, adherence to county, state and federal regulations, allowable costs, adequate budgetary constraints/controls maintenance, timely report submission and compliance with generally accepted accounting practices and procedures.
17. Designs and implements necessary reports and audits to ensure the accuracy of grant charging/billing.
18. Prepares grant specific invoices including A19’s and communicates with funders appropriately for billing.
19. Assists with developing and maintaining accounting controls, policies and procedures for grants including developing, setting up and reconciling accounting systems to track activity and produce reports.
20. Performs other duties as assigned.

QUALIFICATIONS

EDUCATION:

• Bachelor’s degree in Accounting, Business Administration, Computer Science, Healthcare or related field is required OR commensurate experience/training may substitute.

EXPERIENCE/TRAINING:

• Minimum of five years of experience in accounting as well as grants and sponsored projects, including reading implementing contracts, financial reporting and subrecipient monitoring.
• Experience in retrieving and displaying data, charts, tables and graphs in usable formats to communicate key information
• Experience in healthcare preferred.
• Experience facilitating complex projects and project specific discussions to caregivers with diverse professional backgrounds.

LICENSE/CERTIFICATION:

• Certified Health Data Analyst (CHDA) is preferred.

OTHER SKILLS:

• Proficient in Microsoft Office Applications, proficiency in Excel and Word.
• Excellent verbal and written communication skills. Ability to communicate persuasively to financial and non-financial audiences.
• Excellent organizational, analytical and detail oriented skills.
• Possess good listening skills and be comfortable sharing information/ideas with others.
• Working knowledge of nonprofit business operations and federal/state grant and contract funding mechanisms.
• Ability to comprehend and translate complex data and contractual language into easily understandable and digestible information.
• Ability to manage multiple priorities, projects and display flexibility in a fast paced and changing work environment.
• Ability to bring projects to successful completion on time.
• Proactive, takes initiative.
• Broad perspective and understanding of the organization’s interrelationships and working across multiple departments.
• Ability to think “outside the box”.

SHARED SERVICES PHYSICAL / COGNITIVE REQUIREMENTS 

See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.  

For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state, or federal laws.