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Administrative Specialist III - Hospice

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Job ID: 15531
Location: Bellingham, WA
Work Type: Part Time
Shift: Day
Shift Length: 8 Hours
FTE: 0.80
Benefit Eligibility: Full-time benefits

Job Description


PeaceHealth is seeking a Administrative Specialist III - Hospice for a Part Time, 0.80 FTE, Day position.  Hourly compensation starts at $19.37, more depending on experience.

Must be fully vaccinated for COVID-19 including 2 doses of a 2-dose series or 1 dose of a 1-dose series plus 14 days beyond the final dose prior to start date.


Responsible for providing diverse clerical and/or administrative support in a variety of settings; work may include but is not limited to planning, organizing, and coordinating communications, presentations, spreadsheets, basic project management, data and records management, etc. as defined within the scope of the role. May assist with overflow work from administrative and executive assistants, may also have receptionist responsibilities.


  1. Receives little instruction on daily work and general instructions on newly introduced assignments.
  2. Applies knowledge and independent judgment to complete a wide range of assignments and resolve problems.
  3. Provides guidance and training to other staff.
  4. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.
  5. Applies knowledge of programmatic and administrative requirements.
  6. Frequent contacts include internal and external customers to gather information or provide information.
  7. Facilitates workflow for accurate completion of assignment/projects in accordance with work expectations.
  8. Performs other duties as assigned.

QUALIFICATIONS (required unless otherwise designated.)


  • High School Diploma or equivalent preferred


  • Minimum of three years of progressively responsible applicable experience in a professional office.
  • Medical office experience preferred.
  • Formal business and/or secretarial training or experience is preferred.


  • Proficient in Windows based PC applications (including Word, Excel, PowerPoint, and Outlook).
  • Excellent verbal and written communication skills.
  • Strong organizational and analytical skills.
  • Ability to manage multiple priorities, projects, and display flexibility in a fast paced and changing work environment.
  • Ability to work with office equipment.
  • Basic accounting skills may be preferred.


PHMG – Bellingham – Pediatric Neuro Children Therapies, Diabetic Education:

  • Grant work coordination – analysis, administration, data collection and auditing
  • Community care coordination and referral assistance
  • Patient scheduling including check in process procedures
  • Proficient in current EMR office application

Northwest Network- Hospice House & Hospice Admin:

  • May be asked to support O/P Palliative Care with administrative and CareConnect based tasks.

St. Joseph Medical Center:

  • Health Education Center Department - WA State Food Handler’s Permit required
  • Recovery Room Dept. – Basic Life Support (BLS) required.
  • Acute Therapies – May provide analysis of reports and charges as requested.
  • Acute Therapies – May work with therapists on patient DME requirements.
  • Cardiovascular Administration – May be required to check in patients for tests and procedures.
  • Surgical Services - Minimum of three years of progressively responsible applicable experience in a professional office or acute surgical setting. Experience as a Surgical Technologist preferred. .May be required to schedule surgical cases.
  • Health Promotion NW – Prefer experience with individuals in crisis, requiring short term counseling services. Schedule, check in, and follow up. Excellent customer service skills via phone, and in writing.


  • Work requires fairly light physical exertion from 34 to 65% of the time
  • Ability to lift objects weighing 30 lbs. or less.
  • Work is performed under normal working conditions with adequate lighting and ventilation.
  • Job duties frequently require intense concentration and attention to detail (34-65% of work time).

See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.

For full consideration of your skills and abilities, please attach a current resume with your application.  EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.  

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