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HIM Operations Specialist

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Job ID: 28506
Location: Bellingham, WA
Work Type: Part Time
Shift: Day
Shift Length: Other
FTE: 0.80
Benefit Eligibility: Full-time benefits

Job Description

Description

PeaceHealth is seeking a HIM Operations Specialist for a Part Time, 0.80 FTE, Day position.  Hourly compensation starts at $16.00, more depending on experience.

Must be fully vaccinated for COVID-19 including 2 doses of a 2-dose series or 1 dose of a 1-dose series plus 14 days beyond the final dose prior to start date.

JOB SUMMARY

Analyzes health records for completeness, communicates record deficiencies to providers, follows hospital protocol and regulatory requirements; document imaging – prep, scan and quality control – in hybrid health record systems (electronic and hardcopy), and provides general clerical support to the department; processing birth certificates; storage, retrieval and delivery of health records. Validates SER (Schedulable EPIC Resource) provider records insuring the correct set up for distribution of patient records.

ESSENTIAL FUNCTIONS

  • Analyzes health record for completeness by providers and accuracy of information.
  • Communicates medical record deficiencies to providers. Utilizes escalation of consequences to non-compliant providers, up to referring to Medical Staff for suspension of admitting/clinical privileges.
  • Notifies providers/departments of insufficient completion of health records according to established guidelines.
  • Acts as a resource to providers on the use of the electronic medical record. Maintain archival records onsite including pulling and refiling records as needed.
  • Gathers, compiles and enters required information in Oregon, Washington and Alaska states Vital records system to record births.
  • Completes other vital records workflows including submission of Social Security requests, provides proof of birth, and submissions of paternity affidavits/invoices.
  • Performs advanced sorting, prepping, scanning, and quality control tasks in support of Document Management.
  • Communicates with clinics and hospital locations to educate on appropriate process and clarifying questions
  • Participates in unknown and non-DRS calls to assist in correct indexing of documents into CareConnect. Serves as operational support for electronic health record implementation of point of care scanning,
  • Utilizes multiple on-line and CareConnect resources to complete validation of new and existing providers and facilities in CareConnect SER file.
  • Makes phone calls to validate provider demographics for SER file entries. Sends validated entries to the Security Team for update. Assists visitors needing records help.
  • Performs other duties as assigned.

QUALIFICATIONS

EDUCATION:

  • High school diploma or equivalent preferred.
  • Coursework emphasis in Medical Terminology, Health Information Management, Project Management, Office Administration, Microsoft Office (Excel, Word, PowerPoint, Outlook) preferred.

EXPERIENCE/TRAINING:

  • Minimum of one year of health record processing experience
  • Basic knowledge of general office procedures and equipment.
  • Basic knowledge of anatomy and/or human physiology.

LICENSE/CERTIFICATION:

OTHER SKILLS:

  • Ability to use a complex EMR system
  • Ability to work independently with minimal supervision.
  • Ability to round and pick up documents from hospital units and clinics
  • Proficient computer and keyboard including MS Office applications
  • Proficiency in numeric filing, speed and accuracy necessary.
  • Good judgment and decision-making skills.
  • Strong organizational skills
  • Multi-task/detail oriented
  • Ability to handle interruptions due to phone calls, emails and questions
  • Use of Skype technology to communicate with peers in different locations
  • Good verbal and written communication skills
  • Able to maintain a high degree of confidentiality

PHYSICAL/COGNITIVE REQUIREMENTS

  • Work requires fairly light physical exertion from up to 65% of the time.
  • Ability to lift objects weighing 30 lbs. or less.
  • Work is performed under normal working conditions with adequate lighting and ventilation.
  • Job duties frequently require intense concentration and attention to detail (up to 65% of work time).

See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.

For full consideration of your skills and abilities, please attach a current resume with your application.  EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.  

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